Guidelines on the Yearly Collection of Data/Information Requirements and Validation Processes

DepEd ORDER No. 027 s. 2019
GUIDELINES ON THE YEARLY COLLECTION OF DATA/INFORMATION REQUIREMENTS AND VALIDATION PROCESSES

 

To: Undersecretaries

Assistant Secretaries

Bureau and Service Directors

Regional Directors

Schools Division Superintendents

Public and Private Elementary and Secondary School Heads

All Others Concerned

 

1.The Department of Education issues the enclosed guidelines on the Yearly Collection of Data/Information Requirements and Validation Processes, together with the Data Gathering Forms and Matrix of Accountability, Escalation Process, and Data Dictionary to provide guidance to all schools in the data collection of basic education statistics.

2.All public and private elementary, junior and senior high schools, state universities and colleges (SUCs), local universities and colleges (LUCs) and higher education institutions (HEIs) offering Kindergarten to Grade 12 are directed to register and update their learners’ profile and quick count enrollment in the Learner Information System (LIS)and update the school’s profile and other data elements in the Basic Education Information System (BEIS) through the accomplished data gathering forms.

3.The LIS and BEIS can be accessed on the website http://lis.deped.gov.ph. A single sign on is available, linking in the system.

4.All previous issuances relative to this Order, which are found inconsistent are deemed superseded or modified accordingly.

5.Immediate dissemination of and strict compliance with this Order is directed.

 

LEONOR MAGTOLIS BRIONES

Secretary

 

 

GUIDELINES ON THE YEARLY COLLECTION OF DATA /INFORMATION REQUIREMENTS AND VALIDATION PROCESSES

 

I.Rationale

Data, information or knowledge has a significant impact in every organization. It is measured, collected, reported and analyzed in various ways to use in decision-making.

As the largest bureaucracy in the government, the Department of Education regularly collects data or information such as, but not limited to learners, teachers, schools, programs, projects and activities etc.

The process of collecting data or information is through the information systems. The Department of Education (DepEd) has implemented the US and BEIS to establish an accurate and reliable registry of learners, and profile of schools which are vital in its planning and budgeting, allocation of resources, and setting operational targets.

The LIS maintains the registry of learners and enable the establishment of a centralized Learner Registry where basic learner information is captured, stored and accessed through a secured facility management. Further, the LIS facilitates the systematic tracking of and decision-making on learners. Meanwhile, the BEIS is a web-based system designed to enhance information management at all levels of governance in the education system,  (school, division, region, and national level).

The collected data and information from all schools nationwide are vital in its planning and budgeting, allocation of resources to provide equitable and quality basic education that is accessible to all, and setting operational targets as stipulated in the Philippine Development Goals and Ambisyon Natin 2040 for Basic Education.

II. Scope

These guidelines on data collection and validation of basic education statistics and submission in the systems (LIS and BEIS) shall serve as guide to all personnel involved at all governance levels. This includes the Regional Office (RO), Schools Division Office (SDO), and all public and private elementary, junior, and senior high schools,

State Universities and Colleges (SUCs), Local Universities and Colleges (LUCs), and Higher Education Institutions (HEIs) offering elementary, junior, and senior high school.

This Order also prescribes the process of data validation, revised matrix of accountability across governance levels, and updated data elements in the data dictionary according to the policies and issuances of the strand of Curriculum and Instruction.

III. Policy Statement

This DepEd Order provides guidance in conducting collection, validation and updating data and information in the LIS and BEIS. These systems serve as mechanism for sharing and collection of data and are intended to deliver accurate and relevant information to school heads, educational managers, policy makers and various stakeholders in the education system that are integral part of the Department’s planning, policy and program development.

 

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DepEd ORDER No. 027 s. 2019
GUIDELINES ON THE YEARLY COLLECTION OF DATA/INFORMATION REQUIREMENTS AND VALIDATION PROCESSES

 

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