Republic of the Philippines
Department of Education
DepEd ORDER No.022, s. 2019
GUIDELINES ON OFFICIAL LOCAL TRAVELS IN THE DEPARTMENT OF EDUCATION
To: Undersecretaries
Assistant Secretaries
Bureau and Service Directors
Regional Directors
Schools Division Superintendents
Public Elementary and Secondary School Heads
All Others Concerned
1.Pursuant to Section 21 of Executive Order No. 77, s. 2019 dated March 15, 2019 entitled Prescribing Rules and Regulations and Rates of Expenses and Allowances for Official Local and Foreign Travels of Government Personnel, this DepEd Order is hereby issued to adopt and conform to its provisions and to reiterate and/or amend existing policies, guidelines and procedures on official local travels of its officials and employees. The guidelines on foreign travels shall be issued separately.
2.For more information, please contact the Office of the Assistant Secretary for Finance through email address asec.financebpm@deped.gov.ph or through telephone nos. at (02) 637-4611 and (02) 633-8925.
3. Immediate dissemination of and strict compliance with this Order is directed.
LEONOR MAGTOLIS BRIONES
Secretary
(Enclosure to DepEd Order No. 022 , s. 2019
GUIDELINES ON OFFICIAL LOCAL TRAVELS IN THE DEPARTMENT OF EDUCATION
I. RATIONALE
Executive Order No. (EO) 77, s. 2019 dated 15 March 2019 entitled “Prescribing Rules and Regulations and Rates of Expenses and Allowances for Official Local and Foreign Travels of Government Personnel” directs all agencies to issue its own set of internal guidelines that would “(La) provide additional safeguards as are best suited to agency conditions, (i.b) address agency peculiarities, and (i.c) ensure the judicious use of public funds”.
II. SCOPE OF THE POLICY
This DepEd Order provides updates on existing rules and regulations on official local travels of DepEd officials and employees of the Central Office (CO), Regional Offices (ROs), Schools Division Offices (SDOs) and schools. It contains travel authorization and travel expense payment procedures, computations of the allowable Transportation Expenses and Miscellaneous Expenses, Daily Travel Expenses, the approving authorities at all governance levels, the process flow, standard forms, and other documents consistent with the requirements under EO 77, s. 2019
IIL POLICY STATEMENT
This Order will serve as guide for approval of DepEd officials and employees on their local travels including the payment of their allowable travel expense claims. This shall also help streamline the procedures and provide relevant control measures to ensure efficiency, effectiveness and economy in the utilization of funds alloted for travel expenses. This policy applies to official local travels of officials and employees of the CO, ROs, SDOs and schools.
IV. DEFINITION OF TERMS
For the purpose of this Order, the following terms are defined as follows:
(a) Daily Travel Expenses (DTE) – the amounts authorized to cover expenses for local travel, which consist of (i) costs for hotel accommodation or lodging, including the prescribed taxes and services charges, (ii) meals, and (iii) incidental expenses, including cost for local or inland transportation and reasonable miscellaneous expenses at the place of assignment.
(b) Official Business – refers to official travel wherein the Transportation Expenses and Miscellaneous Expenses, and Daily Travel Expenses incurred, including salaries and other benefits, while on travel, shall be funded by DepEd or by any other government entities.
(c) Official Time – refers to official travel wherein no government expenses shall be incurred/spent, except for the payment of salaries and other benefits of the official or employee who is on travel.
(d) Permanent Official Station – the place where the office or regular place of business/work of an official employee is expected to stay most of the time as required by the nature and the duties and responsibilities of the position of such official or employee.
(e) Transportation Expenses – the actual fares of the authorized modes of transportation (e.g., land, sea and air) for local travels from the permanent official station to the destination or place of assignment and back.
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DepEd Order No. 022 , s. 2019
GUIDELINES ON OFFICIAL LOCAL TRAVELS IN THE DEPARTMENT OF EDUCATION
